Bakery Timeline: How to Plan Your Wedding Cake Without the Headache
Dreaming of a show‑stopping cake? The secret isn’t magic; it’s a solid timeline. Knowing when to taste, decide on design, and place the order saves you from last‑minute panics. Below you’ll find a step‑by‑step schedule that works for most couples, whether you’re booking a boutique baker in the Cotswolds or a large bakery in a city.
12–9 Months Before the Wedding: Tasting and Budgeting
Start your cake journey a year out. Book a tasting with two or three bakers you like. Bring pictures of your wedding theme so the baker can suggest flavors and styles that fit. While you’re tasting, set a realistic budget. Remember, a fancy design or premium ingredients can boost the price, so decide early what matters most to you.
8–6 Months Before: Final Design and Contract
When you’ve narrowed down the baker, lock in the design. Sketches, photos, and flavor notes should be written down. This is the time to discuss any dietary requirements—gluten‑free, vegan, or nut‑free options. Once you’re happy, sign a contract that outlines the flavor, tier height, number of servings, and payment schedule. Most bakers ask for a 30‑50% deposit at this stage.
Don’t forget to ask about a tasting window for the final cake. Some bakers let you sample the exact flavors a few weeks before the big day, which can catch any last‑minute changes.
5–3 Months Before: Guest Count and Delivery Logistics
Your cake size depends on the final guest list. Share the number of guests with the baker now, but let them know the count might shift slightly. Ask the baker to provide a clear serving guide—usually a 2‑tier cake serves about 30‑40 guests, while a 3‑tier cake can feed 70‑80.
Discuss delivery and setup. Ask if the baker will bring a stand, and whether they need a flat surface at your venue. Some venues have restrictions, so confirm any rules early to avoid surprises.
2–1 Months Before: Final Payment and Confirmation
Most bakers require the balance to be paid a month before the wedding. Use this time to reconfirm the delivery time, address, and any extra accessories like cake toppers or fresh flowers. A quick check‑in ensures everyone is on the same page.
The Week Of: Cake Day Prep
On the day of the wedding, the baker will arrive a few hours early. Let them set up without interruptions, then enjoy watching the cake come together. If you’ve arranged a cake cutting ceremony, rehearse the timing with your photographer so the moment goes smoothly.
Finally, after the cake is sliced, tip your baker if you’re happy with the work—about 10‑15% of the total cost is a good rule of thumb.
Following this bakery timeline takes the guesswork out of cake planning. You’ll have a delicious, beautiful cake that matches your vision and arrives on time. Happy tasting!
